Executive Assistant

Investment firm in Manhattan is seeking an Administrative Assistant to join their organization. The ideal candidate will have at least 3 years of administrative experience ideally with experience supporting senior executives. This opportunity begins as a 6-month contract with the opportunity to convert to a salaried position.

Hourly pay rate: $40-48/hr

Hours: 9-5

Hybrid Schedule, onsite Mon-Thurs, remote Friday

Responsibilities:

• Manage calendar and scheduling for senior executive and team, often arranging meetings across multiple time zones
• Book domestic and international travel, including flights and hotels
• Monitor heavy volume calls, e-mails appointments, and communication, screening calls and handling inquiries
• Coordinate with other teams and work on special projects as requested
• Prepare executives for meetings, ensuring files and any paperwork is prepared
• Review incoming communication and prioritize and summarize content
• Maintain accurate paper and electronic filing
• Process and review expenses
• Assist with planning and coordinating company events

Requirements:

• Bachelor’s degree preferred
• Minimum 3 years of administrative experience, ideally out of professional services
• Proficiency with Microsoft Office Suite and Outlook
• Excel and analytics experience a plus, not a requirement, will train on projects
• Able to handle confidential information with complete discretion
• Critical thinker with excellent judgment and ability to provide solutions independently
• Excellent communicator with team and executives
• Flexible attitude with the ability to work in a fast-paced environment and multi-task/prioritize