Receptionist

Title: Receptionist

Responsibilities

• Answer and route incoming calls in a courteous and professional manner using a multi-line phone system (Zoom experience a plus).
• Greet and badge all visitors, vendors, and associates following building access procedures.
• Maintain and update phone lists, visitor logs, and monthly activity reports.
• Manage conference room reservations and training room setups, including catering coordination and room signage.
• Monitor and respond to internal facilities service requests, including parking validations, vendor scheduling, and office supply ordering.
• Support associate programs such as vending services, discount coupon sales, and Open Market communications.
• Maintain and organize reception area and workspace signage, hot desk assignments, and cleanliness in collaboration with facility staff.
• Perform general administrative support as needed, including light HR assistance during orientation sessions or low-traffic periods.

Qualifications

• High School diploma or equivalent required.
• 2–4 years of experience in a receptionist, front desk, or administrative support role.
• Strong verbal and written communication skills; professional and polite demeanor.
• Demonstrated ability to handle high-volume calls and manage visitors in a customer-facing setting.
• Detail-oriented with strong organizational skills and ability to handle multiple priorities calmly and efficiently.
• Technologically proficient; experience with MS Office (Word, Excel, Outlook) and SharePoint preferred.
• Dependable and punctual with excellent attendance record.
• Ability to work independently while maintaining a team-oriented mindset.
• Experience with hospitality, property management, or facilities coordination is a plus.