Join a high-growth, mission-driven company offering 100% in-office engagement with a respected CEO. Compensation includes a competitive base salary, bonus, and equity, plus catered lunches, low-cost healthcare, generous benefits, and unlimited PTO
Executive Assistant to CEO
in Professional Services PermanentJob Detail
Job Description
Title: Executive Assistant to CEO
Key Responsibilities:
- Manage an extremely dynamic calendar with shifting priorities and complex internal/external scheduling
- Prepare the CEO for meetings, presentations, and travel through thoughtful agenda planning and briefings
- Coordinate all travel logistics—flights, hotels, car service, visas, and on-the-ground adjustments—with no room for error
- Monitor the CEO’s inbox, communications, and task flow; assist with real-time triaging and prioritization
- Liaise with internal teams, investors, and executive stakeholders to ensure seamless coordination across departments
- Maintain pulse on business priorities to help translate organizational needs into time management decisions
- Execute personal responsibilities, such as purchasing gifts, coordinating personal travel, and managing family or household logistics
- Act as a trusted sounding board and filter for requests coming in from all directions
- Handle sensitive information with absolute confidentiality and professionalism
Ideal Candidate Profile:
- 10–12 years of experience supporting C-level leadership in fast-paced industries such as private equity, hedge funds, tech, or founder-led businesses
- Experience supporting a high-profile or high-net-worth executive, with comfort navigating executive-level etiquette and discretion
- Background that includes both corporate executive support and elements of personal assistance
- Strong command of scheduling with business acumen—able to protect the CEO’s time by aligning her calendar with strategic goals
- Presence and communication style that is warm, composed, and confident; able to hold your own in conversations with senior leaders
- High emotional intelligence; knows when to be direct, when to step in, and when to step back
- Master of logistics, travel, and last-minute pivots—thinks five steps ahead, stays calm under pressure
- Proactive problem solver who doesn’t wait to be told what’s needed
- Professional polish and situational awareness; understands the pace, standards, and intensity of a top-tier executive office
- Degree preferred; equivalent experience considered
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