Hybrid schedule, competitive compensation, and a collaborative office culture. This role provides exposure to executive decision-making, operational project coordination, and high-level administrative work in a supportive and fast-paced setting.
Executive Assistant
in Accounting + Finance PermanentJob Detail
Job Description
Title: Executive Assistant
Key Responsibilities:
- Monitor daily time reporting, resource assignments, and billing activities to support efficient operations
- Lead the monthly billing projection process across teams and track mid-month updates
- Maintain and update Salesforce CRM records, including leads, opportunities, accounts, and projects
- Generate reports and dashboards to provide actionable business insights
- Assist in editing and finalizing client proposals, contracts, and project documentation
- Support document inventory and file organization for litigation-related projects
- Coordinate scheduling, calendar management, and meeting preparation for senior executives
- Identify and implement process improvements to enhance administrative workflows
- Maintain confidentiality and professionalism at all times
Qualifications:
- Bachelor’s degree strongly preferred
- Prior experience supporting C-level executives required
- Paralegal or legal administrative background highly desired
- Salesforce experience strongly preferred
- Proficient in Microsoft Excel, including VLOOKUPs and Pivot Tables
- Strong communication skills with the ability to manage personalities and push back when necessary
- Highly organized, able to manage multiple tasks simultaneously, and quick to learn new systems and tools
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