Executive Assistant

A New York-based investment firm is seeking an experienced Executive Assistant to support the President and assist with select projects across the broader leadership team. This is a high-visibility role that requires exceptional organization, discretion, and the ability to thrive in a fast-paced, professional environment. The position is open due to an internal transfer.

Salary: $130-150K base

Hours: 8:30-5:30pm

Schedule: The role is on-site five days per week

Responsibilities:

• Provide high-level executive support including calendar management, travel coordination, and meeting preparation
• Act as a liaison, prioritizing requests and managing internal and external communications
• Prepare and edit professional correspondence, reports, presentations, and other documents
• Coordinate meetings and events, including logistics, agendas, and follow-up
• Manage complex scheduling across time zones and with multiple stakeholders
• Handle sensitive and confidential information with integrity
• Support special projects and initiatives on behalf of the President
• Build and maintain relationships with internal teams, board members, and external partners

Qualifications:

• Must have 10+ years of experience supporting senior executives, ideally in a financial services or fast-paced corporate environment
• Bachelor’s degree required
• Advanced proficiency in Microsoft Office Suite and collaboration tools such as Google Workspace, Slack, and Zoom
• Exceptional organizational skills and attention to detail
• Excellent written and verbal communication skills
• High emotional intelligence and a polished, professional presence
• Ability to remain calm under pressure and manage multiple priorities effectively