This high-visibility role offers exposure to senior leadership, a hybrid work schedule, and the opportunity to contribute to events and executive-level initiatives. The company values loyalty, polish, and professionalism with a collaborative team culture

Administrative Assistant (CEO Office)
in Professional Services PermanentJob Detail
Job Description
Title: Administrative Assistant (CEO Office)
Key Responsibilities:
- Coordinate and maintain calendars for executive leaders, including internal and external meetings, board prep, and confidential engagements
- Arrange and manage domestic and international travel, including detailed itineraries and expense reporting
- Provide logistical support for internal and external events, including monthly evening functions and quarterly weekend activities
- Draft, format, and prepare professional correspondence, internal memos, reports, and presentation materials
- Answer and route phone calls, manage high-volume inboxes, and assist with follow-up communications
- Liaise with senior executives and executive support staff across departments to ensure alignment and smooth communication
- Organize documents, maintain filing systems, and support day-to-day administrative tasks as needed
- Track executive commitments and follow through to ensure deadlines and deliverables are met
- Support special projects or confidential initiatives led by the Office of the CEO
Qualifications:
- Minimum of 6 years’ experience supporting senior or executive leadership within a corporate environment
- Proficient in Microsoft Office Suite, especially Excel (including spreadsheet creation and data tracking), Word, and PowerPoint
- Demonstrated ability to manage multiple priorities with discretion and sound judgment
- Strong written and verbal communication skills, including professional phone etiquette and email composition
- Highly organized with strong attention to detail and follow-through
- Must be poised, presentable, and comfortable representing senior leadership
- Bachelor's degree strongly preferred; experience supporting well-known global companies may be considered in lieu
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