Receptionist

Our client manages over $10 billion in assets with offices in NYC in addition to two other Midwest locations. Due to the firm’s dynamic and forward-thinking approach, we are growing.

Key Responsibilities

• Front Desk Operations: Serve as the first point of contact for visitors, clients, and staff. Create a warm, professional, and organized reception area at all times.
• Meeting & Conference Room Management: Oversee scheduling, setup, and turnover of conference rooms. Ensure spaces are clean, equipped, and ready for all internal and external meetings.
• Hospitality Coordination: Manage beverage and catering logistics for meetings. This includes placing orders, coordinating delivery, and ensuring timely setup and cleanup.
• Travel Coordination: Assist with booking travel arrangements for staff and guests, including flights, lodging, and ground transportation. Maintain clear, organized itineraries.
• Administrative Support: Handle incoming mail and packages, maintain filing systems (both digital and physical), and assist with data entry, document preparation, and general office tasks.
• Office Operations: Support overall office functionality by managing inventory and restocking pantry items and supplies as needed.
• Event Support: Assist the Office Manager with planning and executing team events, office gatherings, and special projects.
• Ad Hoc Support: Provide administrative support to leadership and team members as needed, including calendar coordination and special assignments.

Qualifications

• Minimum of 1 year of experience in a receptionist, administrative, or front desk role (experience in finance or professional services is preferred)
• Excellent interpersonal and communication skills; able to interact with all levels of staff and visitors with professionalism and discretion
• Highly organized with strong attention to detail; capable of managing multiple tasks and priorities in a fast-paced environment
• Proficient in Microsoft Office Suite (Outlook, Word, Excel) and conference room scheduling systems
• Self-motivated, reliable, and a strong team player
• Positive attitude, high energy, and a proactive, service-oriented mindset