Billing Specialist

Key Responsibilities:

• Inventory Monitoring: Monitor unbilled inventory for assigned clients and ensure invoices are prepared and finalized promptly.
• Billing Reports and Analysis: Generate billing reports and conduct analysis to ensure accuracy and compliance.
• Compliance Review: Review client guidelines and rate arrangements to ensure invoices meet all requirements.
• Invoice Preparation: Prepare monthly and transactional bills, incorporate edits and revisions, prepare final invoices, obtain approving signatures, post bills, and maintain billing files.
• Adjustments and Transfers: Process transfers, write-offs, and adjustments as needed.
• Issue Resolution: Collaborate with partners, legal, and support staff to resolve any billing issues promptly and ensure accuracy.
• E-Billing Coordination: Work with E-Billing Specialists to ensure successful transmission of invoices.
• Reporting: Accurately and comprehensively report to management on the status of assigned objectives and responsibilities.
• Special Projects: Assist with special projects as needed.
• Automated Billing Processes: Implement AI-driven solutions to automate billing processes, ensuring efficiency and accuracy.
• Predictive Analytics: Utilize AI to forecast billing trends and provide insights for strategic decision-making.
• Data Analysis: Leverage AI tools to analyze billing data, identify patterns, and optimize billing strategies.
• Client Communication: Use AI-powered chatbots to handle routine client billing queries, ensuring timely and accurate responses.
• Error Detection: Employ AI to detect and correct billing errors, enhancing overall accuracy.
• Reporting Automation: Generate automated billing reports using AI, reducing manual effort and improving turnaround time.

Requirements:

• Experience: Minimum of 2 years of legal billing experience at a large law firm; Aderant experience preferred.
• Technical Skills: Proficiency in Excel and familiarity with legal billing software databases.
• Organizational Skills: Highly organized and attentive to detail.
• Adaptability: Ability to adapt to changing priorities and work demands.
• Team Collaboration: Ability to work effectively both independently and within a team environment.
• Communication Skills: Proficient in communicating effectively with attorneys, administrative assistants, and clients.
• Confidentiality: Maintain strict confidentiality of all client, matter, and timekeeper information.
• Dedication: Must have a strong desire and dedication to work, including willingness to work overtime as needed to meet deadlines and manage workload.