Senior Administrative Assistant

Title: Senior Administrative Assistant

Responsibilities

• Coordinate grant and consultant contract workflows: track deliverables, manage agreement input, and monitor progress through internal systems
• Process and code invoices, credit card reconciliations, and out-of-pocket expenses; collaborate with finance for timely payment tracking
• Support expense reporting and assist in budget prep by gathering financial inputs and submitting through internal platforms (Workday, SmartSimple)
• Draft and format correspondence, program materials, and presentation decks
• Maintain shared documentation in Excel, SharePoint, CRM platforms, and other internal systems
• Schedule and coordinate logistics for internal/external meetings, conferences, and special events (including catering, space, tech, and materials)
• Compile program data and generate tables, charts, and summaries for internal and donor-facing reporting
• Manage travel arrangements and calendars for team members; handle general administrative tasks as needed
• Provide backup and team support across special projects or overflow assignments

Qualifications

• High school diploma required; bachelor’s degree preferred
• At least 5 years of experience in an administrative or operations support role
• Strong proficiency in Microsoft Office (Excel, Word, PowerPoint) and working knowledge of platforms such as SharePoint, Workday, or similar systems
• Excellent attention to detail, with the ability to prioritize competing deadlines and maintain accuracy
• Strong written and verbal communication skills, with a collaborative and adaptable mindset
• Experience in environmental or nonprofit organizations is a plus, but not required
• Must be comfortable working with sensitive data and coordinating across departments