International Programs Specialist

Title: International Programs Specialist

Responsibilities

• Serve as the primary administrative support for the international programs team, including responding to inquiries, coordinating travel logistics, and maintaining program schedules
• Organize all aspects of international travel and accommodations for program participants, staff, and leadership delegations
• Coordinate with finance and legal teams to ensure proper documentation, expense reimbursements, and visa requirements for all international activities
• Provide scheduling support and prepare briefing materials, agendas, reports, and correspondence for meetings with partner organizations
• Facilitate scholar exchanges and residency program placements, including travel arrangements, housing, and scheduling for both domestic and international participants
• Support event planning and logistics for international educational programming, including onsite and virtual meetings, annual conferences, and global symposia
• Track participant feedback and develop post-program surveys to assess outcomes and identify improvement opportunities
• Liaise with other departments to ensure cross-functional alignment, especially for membership onboarding, communications, and educational content
• Maintain department records, manage internal documents, and provide general project support for international initiatives

Qualifications

• Associate degree required; Bachelor’s degree preferred
• 3–4 years of relevant administrative or program coordination experience
• Prior experience making international travel arrangements is required
• Strong proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)
• High level of attention to detail and ability to manage multiple priorities
• Excellent written and verbal communication skills
• Strong cultural awareness and interest in working with international partners
• Ability to work independently while maintaining alignment with team goals