Accounting Operations Administrator

Title: Accounting Operations Administrator

Responsibilities:

• Process and record AP and AR transactions
• Enter daily cash activity and prepare journal entries
• Upload vendor invoices into Microsoft Dynamics GP
• Coordinate and track check/wire processing for approvals
• Reconcile monthly bank statements and track receipt logs
• Maintain payment schedules for regulatory filings and foundation donations
• Generate and process 1099 forms annually
• Greet guests, including high-net-worth individuals, with professionalism and discretion
• Manage incoming calls, maintain mail and FedEx logs, and handle petty cash
• Oversee office supply orders and coordinate conference room bookings
• Organize physical and digital files (bank statements, checks, wire transfers)
• Perform general clerical tasks such as scanning, mailing, and faxing
• Occasionally assist with light hospitality (coffee/tea service) for guests

Qualifications:

• 2–10+ years of relevant experience in accounts payable, office management, or financial administration
• Strong working knowledge of Microsoft Excel; experience with general ledger systems (Microsoft Dynamics GP preferred)
• Highly organized, detail-oriented, and capable of managing responsibilities independently
• Exceptional professionalism with the ability to interface with high-profile clientele discreetly
• Previous experience in a family office or financial services setting is strongly preferred
• Spanish language proficiency is a plus