Receptionist

Overview

• Join a dynamic finance firm as a Receptionist/Facilities Coordinator, ensuring seamless office operations and providing exceptional support to staff and visitors.
• Serve as the first point of contact for visitors, maintaining professionalism and discretion in all interactions.
• Coordinate office facilities, including supply management, cleaning, and maintenance, ensuring a pristine and functional workspace.
• Support internal meetings and events through catering coordination, setup, and cleanup duties.
• Assist executive assistants with administrative tasks, including conference room bookings and data entry.
• Work closely with the office manager to ensure smooth day-to-day operations and vendor coordination.
• Contribute to creating a welcoming and efficient office environment for a 30-person finance firm.
• Enjoy a role that combines reception, facilities coordination, and administrative support responsibilities.

Key Responsibilities & Duties

• Greet visitors and employees with professionalism, handling requests and maintaining the reception area.
• Manage incoming and outgoing mail, packages, and deliveries, including daily employee lunches.
• Monitor, order, and restock office and kitchen supplies, ensuring all areas are well-stocked.
• Maintain kitchen and pantry areas, including cleaning and equipment upkeep.
• Coordinate meeting room setups and cleanups, including catering arrangements.
• Assist in office maintenance and repairs, liaising with vendors as required.
• Support company-wide events, providing setup and cleanup assistance.
• Provide administrative support, including conference room bookings and ad hoc projects.

Job Requirements

• Associate of Arts (AA) degree or equivalent experience in a related field.
• 2+ years of experience in receptionist, office coordinator, or facilities support roles.
• Proficiency in Microsoft Office Suite and office management tools.
• Strong organizational, time-management, and multitasking skills.
• Professional appearance and demeanor, with excellent verbal communication abilities.
• Ability to handle confidential information with discretion and work independently.
• Experience coordinating vendors and office services is preferred.
• Willingness to perform cleaning and office maintenance tasks alongside administrative duties.