Receptionist

Overview

• Provide front desk coverage for a professional environment, ensuring smooth operations and visitor management.
• Serve as the first point of contact for guests, delivering exceptional customer service.
• Maintain a welcoming and organized reception area to enhance the client’s professional image.
• Support administrative tasks such as scheduling, correspondence, and record keeping.
• Collaborate with HR and operational staff to ensure seamless daily activities.
• Handle incoming calls, emails, and inquiries with professionalism and efficiency.
• Assist in coordinating office events and meetings as needed.
• Ensure compliance with company policies and procedures during all interactions.

Key Responsibilities & Duties

• Provide consistent front desk coverage during designated hours, ensuring a professional presence.
• Greet and assist visitors, clients, and employees with inquiries and directions.
• Manage incoming and outgoing communications, including phone calls and emails.
• Coordinate with HR and operations teams for administrative support tasks.
• Maintain accurate records and documentation related to reception activities.
• Ensure the reception area remains clean, organized, and presentable at all times.
• Assist in scheduling and coordinating meetings and appointments.
• Adhere to security protocols, including background check requirements.

Job Requirements

• Associate of Arts (AA) degree or equivalent educational background required.
• Minimum of 3 years of experience in receptionist or administrative roles preferred.
• Proficiency in Microsoft Office Suite and other administrative tools.
• Strong organizational and multitasking skills to manage daily responsibilities effectively.
• Excellent communication and interpersonal skills for client and team interactions.
• Ability to work on-site during designated hours, maintaining punctuality and reliability.
• Previous background check clearance is highly desirable for immediate placement.
• Experience in handling confidential information with discretion and professionalism.