Billing Coordinator

Overview

• Join a dynamic team as a Billing Coordinator, supporting efficient financial operations within a collaborative and professional environment.
• Contribute to accurate billing processes and client communication, ensuring compliance with established procedures and policies.
• Work in a hybrid setting, combining remote flexibility with on-site collaboration.
• Engage with advanced billing software and e-billing systems to streamline operations and enhance productivity.
• Collaborate with a supportive team, fostering professional growth and development opportunities.
• Handle diverse financial tasks, including invoice generation, cost data uploads, and discrepancy resolution.
• Participate in special projects and additional accounting duties as needed, expanding your expertise.
• Enjoy a structured work schedule with opportunities for overtime during peak periods.

Key Responsibilities & Duties

• Prepare and process client billing using advanced accounting software, ensuring accuracy and timeliness.
• Communicate with clients to facilitate efficient invoice setup and processing, utilizing electronic options.
• Review and manage invoice submissions, addressing errors and ensuring successful acceptance.
• Perform cost data uploads and manual expense postings within required timeframes.
• Research and reconcile billing discrepancies, providing courteous and professional responses to inquiries.
• Produce and distribute financial reports as required, supporting organizational decision-making.
• Serve as a backup for bank reconciliations and other accounting tasks during peak periods.
• Identify and suggest improvements for billing processes to enhance efficiency and accuracy.

Job Requirements

• Associate of Science (AS) degree with a minimum of 3 years of accounting experience, preferably in the legal industry.
• Proficiency in billing software and e-billing systems; familiarity with Elite/3E, Serengeti, Tymetrix 360, and CounselLink preferred.
• Strong ability to perform detailed work accurately and efficiently under deadlines.
• Excellent communication and interpersonal skills for client and team interactions.
• Basic proficiency in Microsoft Word, Excel, and Outlook; ability to operate standard office equipment.
• Availability for occasional travel and flexibility to work outside scheduled hours as needed.
• Experience in a collaborative team environment, supporting peak workloads effectively.
• Commitment to adhering to firm policies and procedures while delivering high-quality service.