Administrative Assistant

Overview

• Support executive leadership by managing schedules, coordinating travel, and organizing high-level meetings efficiently.
• Serve as the primary contact for inquiries, ensuring professional and courteous communication with all stakeholders.
• Assist in preparing materials for board meetings and leadership updates, ensuring accuracy and timeliness.
• Contribute to special projects led by leadership, providing administrative and organizational support.
• Draft correspondence, memoranda, meeting minutes, reports, and presentations as directed by leadership.
• Maintain a positive and collaborative work environment, fostering cross-functional teamwork and cooperation.
• Ensure adherence to organizational standards and protocols in all administrative tasks.

Key Responsibilities & Duties

• Manage executive calendars, schedule meetings, and coordinate travel arrangements effectively.
• Serve as the initial point of contact for inquiries, providing professional and courteous assistance.
• Prepare materials for board meetings and leadership updates, ensuring accuracy and timeliness.
• Support special projects initiated by leadership, contributing to their successful completion.
• Draft and edit correspondence, memoranda, meeting minutes, reports, and presentations.
• Promote a collaborative work environment, supporting teamwork across departments.
• Ensure compliance with organizational standards in all administrative activities.

Job Requirements

• Associate of Arts (AA) degree or equivalent educational background required.
• Minimum of 2 years of experience in administrative support roles preferred.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent communication skills, both written and verbal, for effective interaction with stakeholders.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Experience in preparing reports, presentations, and meeting materials accurately.