Project Coordinator

Overview

• Coordinate construction projects by managing administration, documentation, and compliance tasks to ensure smooth and efficient operations.
• Support project teams with procurement, permitting, and submittals to facilitate timely project progress.
• Collaborate with various departments to align contract and billing information for seamless execution.
• Organize project documentation using construction software systems to maintain accuracy and compliance.
• Assist in project closeout by collecting and delivering final documentation packages.
• Contribute to issue resolution and provide updates to field and office teams.
• Ensure adherence to company standards and deadlines while managing multiple priorities.

Key Responsibilities & Duties

• Prepare and track subcontracts and purchase orders, maintaining compliance records and renewals.
• Assist with project billing and verify required documentation for accuracy.
• Organize project folders and documentation in project management software systems.
• Review and track submittals, focusing on early-phase materials and permitting processes.
• Collaborate with project managers, accounting, and preconstruction teams for contract alignment.
• Audit project files for compliance and provide updates to relevant teams.
• Collect and organize project closeout materials, preparing final packages for delivery.
• Support administrative and coordination tasks to ensure project success.

Job Requirements

• Bachelor of Science (BS) degree required, preferably in a related field.
• 3–5 years of experience in the construction industry, with mid-level expertise.
• Proficiency in construction software such as Procore, Bluebeam, and Microsoft Office.
• Strong organizational and communication skills to manage multiple priorities effectively.
• Detail-oriented and proactive, with a solid understanding of contracts and billing processes.
• Ability to meet deadlines and ensure compliance with company standards.
• Hybrid work arrangement offering flexibility and collaboration opportunities.