Billing Coordinator

Overview

• Serve as a Billing Coordinator, managing client invoicing processes in a hybrid work environment.
• Collaborate with attorneys and staff to ensure invoices meet established standards for accuracy and timeliness.
• Maintain knowledge of client terms, discount arrangements, and preferences for efficient billing.
• Utilize advanced billing systems and e-billing platforms to manage electronic invoice submissions.
• Work in a professional services environment with opportunities for skill enhancement and career growth.
• Engage in a collaborative team setting while managing independent tasks effectively.
• Contribute to miscellaneous finance department functions alongside primary billing responsibilities.
• Enjoy a structured workweek with eligibility for overtime compensation and bonuses.

Key Responsibilities & Duties

• Generate client invoices and ensure compliance with established guidelines and standards.
• Produce and review billing proformas monthly for attorney approval.
• Edit and finalize invoices based on attorney instructions and client requirements.
• Submit electronic invoices, monitor acceptance, and manage appeals for rejections.
• Respond to inquiries from lawyers, clients, and staff regarding billing matters.
• Research and resolve billing-related issues and inquiries efficiently.
• Produce and distribute monthly statements for outstanding invoices to clients.
• Maintain and update billing instructions in the Elite 3E system.

Job Requirements

• Bachelor’s degree preferred, but not required; professional services experience advantageous.
• Minimum of 5 years in a similar role, preferably within a law firm environment.
• Proficiency in 3E Financial System, e-Billing Hub, and Paperless Proforma.
• Familiarity with Microsoft Word, Excel, and Outlook for daily operations.
• Experience with e-billing vendors, including LEDES file knowledge, is essential.
• Strong analytical and organizational skills to manage multiple initiatives effectively.
• Ability to work independently and collaboratively in a fast-paced environment.
• Excellent attention to detail and communication skills to interact with personnel.