Chief Information Officer Administrative Assistant (Temporary)

Overview

• Provide administrative support to the Chief Information Officer in a dynamic and professional environment.
• Coordinate and manage the CIO's busy calendar, ensuring efficient scheduling and prioritization of tasks.
• Assist in the preparation and management of purchase requisitions and orders for office operations.
• Utilize Microsoft Office Suite, including Outlook, Word, and Excel, for daily administrative tasks.
• Support the office with general administrative duties, including document management and correspondence.
• Collaborate with team members to ensure smooth operations and effective communication within the department.
• Maintain confidentiality and professionalism in handling sensitive information and communications.
• Contribute to the overall efficiency and effectiveness of the CIO's office.

Key Responsibilities & Duties

• Schedule and coordinate meetings, appointments, and events for the Chief Information Officer.
• Prepare and manage purchase requisitions and orders, ensuring accuracy and compliance.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Maintain and organize office documents and records for easy accessibility.
• Assist in the preparation of reports, presentations, and other documentation as required.
• Ensure the office operates smoothly by managing supplies and coordinating with vendors.
• Provide support for special projects and initiatives led by the CIO.
• Collaborate with other administrative staff to ensure seamless workflow and task completion.

Job Requirements

• Bachelor of Arts (BA) degree required with a focus on relevant fields.
• Minimum of 3 years of administrative experience, with 4 years preferred.
• Proficiency in Microsoft Outlook, Word, and Excel for daily tasks and reporting.
• Strong organizational skills to manage a busy executive calendar effectively.
• Experience with office operations, including handling purchase requisitions and orders.
• Ability to maintain confidentiality and professionalism in all communications.
• Excellent written and verbal communication skills for effective correspondence.
• Flexibility and adaptability to work in a fast-paced, dynamic environment.