Administrative Assistant

Overview

• Provide comprehensive administrative support to senior executives in a dynamic corporate environment.
• Manage complex calendars, prioritize meeting requests, and coordinate logistics efficiently.
• Prepare and distribute correspondence, reports, and meeting minutes with attention to detail.
• Arrange detailed travel plans, including itineraries and agendas, for executives.
• Interact professionally with clients, colleagues, and the public, ensuring effective communication.
• Assist with special projects and provide administrative support across divisions.
• Maintain office supply inventory and ensure operational functionality of office equipment.
• Provide reception desk coverage as needed and perform additional duties as assigned.

Key Responsibilities & Duties

• Support C-level executives with administrative tasks, including scheduling and correspondence.
• Manage active calendars, prioritize appointments, and coordinate conference calls and luncheons.
• Prepare expense reports and maintain confidentiality in correspondence preparation.
• Arrange complex travel plans, creating detailed itineraries and agendas.
• Coordinate day-to-day administrative activities and ensure efficient office operations.
• Interact professionally with stakeholders, ensuring effective communication and support.
• Assist with overseeing office equipment functionality and maintaining supply inventory.
• Provide support for special projects and additional administrative needs.

Job Requirements

• Associate's degree required; Bachelor's degree preferred for enhanced qualifications.
• Minimum of two years of experience in executive-level administrative support.
• Proficiency in Microsoft Office Suite, including Outlook, Word, PowerPoint, and Excel.
• Strong attention to detail and ability to meet deadlines under pressure.
• Excellent verbal and written communication skills for professional interactions.
• Ability to prioritize tasks and adapt to unexpected events effectively.
• Demonstrated integrity, professionalism, and confidentiality in all duties.
• Strong initiative and anticipation skills for proactive support.