Executive Assistant

Overview

• Provide high-level administrative support to executives and management in a dynamic, fast-paced environment.
• Manage complex calendars, scheduling appointments and meetings with flexibility to accommodate changing priorities.
• Coordinate travel arrangements, including itineraries, reservations, and compliance with company policies.
• Prepare and submit expense reports using designated software tools.
• Organize and maintain electronic files adhering to compliance protocols.
• Act as a liaison between internal and external stakeholders for executive access and communication.
• Provide backup support for administrative team members and reception duties as needed.
• Handle sensitive and confidential information with utmost discretion.

Key Responsibilities & Duties

• Support multiple executives and management team members with administrative tasks.
• Maintain and prioritize schedules, ensuring seamless coordination of activities.
• Prepare meeting materials, scan, copy, and organize documents as required.
• Coordinate department and company events, ensuring successful execution.
• Develop and maintain professional relationships with peers and stakeholders.
• Execute special projects, ensuring timely completion and follow-up.
• Provide reception backup coverage during breaks and absences.
• Demonstrate proactive problem-solving and adaptability under pressure.

Job Requirements

• Bachelor of Science degree required.
• Minimum of 5 years of experience, with 7 years preferred in administrative roles.
• Proficiency in calendar management, travel coordination, and expense reporting software.
• Strong organizational skills and attention to detail in file management.
• Ability to handle confidential information with discretion and professionalism.
• Excellent communication and interpersonal skills for stakeholder interaction.
• Experience in event coordination and project execution.
• Adaptability to a hybrid work environment and dynamic priorities.