Legal Secretary

Overview

• Serve as the primary legal secretary in a dynamic law office, supporting a team of lawyers across various practice areas.
• Handle administrative tasks, including document preparation, scheduling, and communication with clients and court officials.
• Ensure compliance with court rules and procedures through accurate document formatting and e-filing.
• Coordinate travel arrangements and manage expense reporting for assigned lawyers.
• Support the onboarding of new clients, including conflict checks and billing setup.
• Collaborate with other administrative staff to ensure seamless office operations and client satisfaction.
• Opportunity to contribute to the growth and establishment of a new office location.
• Work in a fast-paced environment, prioritizing urgent needs and maintaining confidentiality.

Key Responsibilities & Duties

• Prepare, format, and proofread legal documents, ensuring compliance with court rules and accuracy.
• Manage calendars, schedule appointments, and coordinate meetings for assigned lawyers.
• Perform e-filing tasks for state and federal courts, ensuring timely submissions.
• Assist with timekeeping, billing, and accounting tasks to support client engagements.
• Coordinate travel arrangements and process expense reports for lawyers.
• Monitor and respond to calls and emails, ensuring effective communication with clients and staff.
• Support pre-trial, trial, and post-trial activities for litigation cases.
• Collaborate with other secretaries and administrative staff to meet firm and client needs.

Job Requirements

• High school diploma or GED required; additional certifications in legal studies preferred.
• Minimum of 5 years of experience as a legal secretary, preferably supporting litigation and transactional lawyers.
• Proficiency in Microsoft Office Suite and legal document formatting software.
• Strong knowledge of state and federal court e-filing procedures and discovery processes.
• Excellent organizational, communication, and problem-solving skills.
• Ability to work under pressure and manage multiple priorities effectively.
• Experience with timekeeping, billing, and client onboarding processes.
• Comfortable working in a fast-paced environment and taking initiative to assist with various tasks.