Receptionist

Overview

• Serve as the first point of contact for visitors, ensuring professional and welcoming interactions.
• Coordinate conference room schedules, setups, and breakdowns for seamless operations.
• Manage office supplies, maintaining inventory and organization for optimal functionality.
• Provide administrative support to multiple team members, including calendar management and travel coordination.
• Prepare expense reports and ensure compliance with company policies using designated software.
• Maintain electronic files according to established protocols and compliance requirements.
• Collaborate with peers across locations to ensure cohesive administrative support.
• Handle ad hoc special projects and assignments with professionalism and discretion.

Key Responsibilities & Duties

• Greet and assist visitors, ensuring security protocols are followed.
• Answer and direct incoming calls promptly and professionally.
• Coordinate conference room schedules, setups, and cleanliness.
• Order and stock kitchen and office supplies to maintain functionality.
• Provide administrative support, including calendar management and travel arrangements.
• Prepare and submit expense reports using designated software.
• Organize and maintain electronic files in compliance with company protocols.
• Support department and company events, ensuring successful execution.
• Handle sensitive information with discretion and professionalism.

Job Requirements

• Associate of Science degree or equivalent educational background required.
• Minimum of 3 years of relevant experience; 5 years preferred.
• Proficiency in office management and administrative software tools.
• Strong organizational skills and attention to detail.
• Ability to handle multiple priorities in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Experience coordinating travel and managing expense reports.
• Capability to maintain confidentiality and handle sensitive information.
• Professional demeanor and proactive problem-solving approach.