Executive Assistant To Investor Relations Team

Overview

• Provide executive administrative support to the Investor Relations team during a temporary assignment.
• Assist with scheduling, meeting coordination, and document preparation for team activities.
• Ensure smooth operations during team meetings and events, adapting to flexible hours as needed.
• Collaborate with team members to manage daily administrative tasks efficiently.
• Support the team during the specified working period from November 17th to December 1st.
• Participate in training sessions on November 7th and November 10th to ensure readiness.
• Maintain professionalism and confidentiality while handling sensitive information.
• Contribute to the team's success by providing proactive and reliable administrative assistance.

Key Responsibilities & Duties

• Coordinate and manage schedules for the Investor Relations team, ensuring timely updates.
• Prepare meeting materials, presentations, and reports as required by the team.
• Arrange and oversee logistics for meetings, including venue setup and attendee communication.
• Handle correspondence and communication on behalf of the team, maintaining accuracy and professionalism.
• Assist with administrative tasks such as data entry, document filing, and record maintenance.
• Provide support during training sessions and ensure understanding of team processes.
• Adapt to flexible working hours to accommodate team needs and meeting schedules.
• Collaborate with team members to ensure seamless execution of tasks and projects.

Job Requirements

• Bachelor of Arts (BA) degree required, with a focus on relevant fields preferred.
• Minimum of 5 years of administrative experience; 8 years preferred.
• Proficiency in scheduling, meeting coordination, and administrative support tasks.
• Strong organizational skills and attention to detail in managing tasks and documents.
• Ability to adapt to flexible working hours and meet deadlines effectively.
• Excellent communication skills, both written and verbal, for professional correspondence.
• Experience with office software and tools for efficient task management.
• Commitment to confidentiality and professionalism in handling sensitive information.