Receptionist

Overview

• Provide front desk coverage for the client during specified dates and times.
• Serve as the first point of contact for visitors and staff, ensuring a welcoming environment.
• Handle incoming calls, direct inquiries, and provide accurate information as needed.
• Maintain the reception area, ensuring it is organized and presentable at all times.
• Assist with administrative tasks, including scheduling and document management.
• Ensure smooth communication between departments and external parties.
• Support additional tasks as requested by the client during the assignment period.

Key Responsibilities & Duties

• Greet visitors and clients professionally, ensuring a positive first impression.
• Answer and direct phone calls, taking messages when necessary.
• Coordinate and schedule appointments, meetings, and conference room bookings.
• Maintain and update records and documentation as required.
• Assist with general office tasks, including mail distribution and supply management.
• Ensure compliance with company policies and procedures at all times.
• Provide support for special projects or events as directed.

Job Requirements

• Minimum of 1 year of experience in a receptionist or administrative role.
• Strong organizational and multitasking skills to manage front desk operations effectively.
• Proficiency in using office equipment and software, including Microsoft Office Suite.
• Excellent communication skills, both verbal and written, to interact with clients and staff.
• Ability to maintain a professional demeanor in a fast-paced environment.
• Flexibility to adapt to changing schedules and tasks as needed.
• High school diploma or equivalent educational background required.