Legal Assistant

Overview

• Provide comprehensive support to the Litigation Department, assisting with legal documentation and court proceedings.
• Contribute to the preparation and maintenance of litigation files and electronic case records.
• Assist in scheduling and coordinating meetings with internal and external stakeholders.
• Support tracking functions and generate reports on a daily, weekly, and monthly basis.
• Collaborate with the legal team to ensure efficient management of court calendars and timelines.
• Develop expertise in electronic programs utilized by the Litigation Department.
• Engage in special projects and requests to support departmental objectives.
• Opportunity to gain exposure to housing court litigation processes.

Key Responsibilities & Duties

• Draft, prepare, and file litigation and pre-litigation documents for legal proceedings.
• Assist in creating and maintaining electronic case files and litigation records.
• Coordinate and schedule meetings with stakeholders and external counsel.
• Prepare warrants and communicate with the Marshall’s office regarding evictions.
• Maintain and update the court calendar to ensure prompt and transparent scheduling.
• Support the preparation of legal case timelines and detailed write-ups.
• Utilize software tools like Yardi, MRI, and Asana for departmental operations.
• Contribute to special projects and initiatives as required by the department.

Job Requirements

• Bachelor of Arts (BA) degree required.
• 1-3 years of administrative assistant experience, with 6 months in a legal environment preferred.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Strong analytical and problem-solving abilities with attention to detail.
• Excellent communication and interpersonal skills to align team efforts.
• Ability to adapt to new technologies and thrive in a fast-paced environment.
• Flexibility to manage competing responsibilities and last-minute requests.
• Desire to grow professionally and take on increasing responsibilities.