Commercial Real Estate Paralegal

Overview

• Provide essential support to attorneys in commercial real estate transactions.
• Coordinate and organize complex transaction documents for real estate deals.
• Maintain and manage databases, files, and due diligence materials.
• Prepare and distribute signature pages and compile closing binders.
• Conduct entity searches and prepare formation documents, resolutions, and notices.
• Order and review lien searches and corporate organizational documents.
• Assist with closings, including document preparation and coordination.
• Communicate with clients, title companies, and government agencies.
• Collaborate with other departments to streamline processes.

Key Responsibilities & Duties

• Prepare and interpret complex transaction documents related to real estate matters.
• Organize, review, and maintain due diligence materials and transaction files.
• Coordinate and finalize closing documents and binders.
• Conduct entity searches and prepare legal formation documents.
• Order and review lien searches and corporate organizational documents.
• Prepare and file UCC financing statements and other legal documents.
• Communicate with external parties for document delivery and clarifications.
• Train team members and coordinate tasks to ensure efficiency.
• Participate in professional development programs and firm-wide initiatives.

Job Requirements

• Bachelor’s Degree in a relevant field is preferred.
• Minimum of 10 years of commercial real estate and paralegal experience.
• Proficiency in MS Office Suite, NYC ACRIS, and legal billing processes.
• Strong organizational skills for managing transaction documents and databases.
• Ability to prepare and file UCC financing statements and legal documents.
• Experience in coordinating closings and preparing closing binders.
• Excellent communication skills for interacting with clients and external parties.
• New York Notary certification is required.
• Willingness to work overtime and travel as needed.