Legal Secretary

Overview

• Serve as a Legal Secretary in a dynamic legal environment, providing essential administrative and legal support to attorneys and clients.
• Utilize your expertise in commercial litigation to manage complex legal documentation and processes effectively.
• Ensure smooth operation of legal proceedings by coordinating schedules, meetings, and travel arrangements for attorneys.
• Maintain and organize client files, both electronic and physical, ensuring accuracy and accessibility.
• Prepare and file legal documents with courts, adhering to strict deadlines and procedural requirements.
• Support attorneys in trial preparation, including indexing discovery and preparing trial exhibits.
• Conduct research and summarize cases, providing valuable insights and reports for attorneys and clients.
• Collaborate with legal teams to ensure efficient management of records, projects, and case databases.

Key Responsibilities & Duties

• Format legal documents using advanced styles, creating tables of contents and authorities.
• Draft, proofread, and prepare legal documents such as audits and pleadings.
• Prepare and file documents with courts, ensuring compliance with legal standards.
• Maintain and update case databases with relevant status and information.
• Coordinate attorney and client meetings, managing calendars and travel arrangements.
• Organize exhibits, documents, briefs, and appendices for legal proceedings.
• Assist in trial preparation, including binder creation and trial exhibit preparation.
• Redact sensitive information from documents as required.

Job Requirements

• Bachelor of Arts (BA) degree or equivalent educational background required.
• Minimum of 5 years of experience as a Legal Secretary; 7 years preferred.
• Proficiency in commercial litigation and legal document management.
• Strong skills in formatting documents, creating tables of contents, and preparing legal reports.
• Experience with case database management and maintaining client files.
• Ability to coordinate schedules, meetings, and travel arrangements efficiently.
• Detail-oriented with excellent organizational and time management skills.
• Capability to assist in trial preparation, including binder and exhibit organization.