Recruiting Coordinator

Overview

• Support recruitment processes and administrative coordination to ensure seamless operations in a dynamic, mission-driven organization.
• Manage applicant tracking systems, ensuring accurate data entry and troubleshooting for optimal functionality.
• Coordinate scheduling, material preparation, and meeting logistics for leadership and team members.
• Administer internship programs, employee referrals, and temporary worker arrangements to enhance organizational capacity.
• Ensure compliance with employment regulations through meticulous documentation and record-keeping practices.
• Generate insightful reports and analyze data to support strategic HR decision-making processes.
• Collaborate with HR and leadership teams to facilitate training and performance management initiatives.
• Develop and maintain organizational systems for recruitment files, resources, and templates.

Key Responsibilities & Duties

• Coordinate leadership calendars, ensuring efficient scheduling and preparation of agendas.
• Respond to inquiries from staff and external parties, providing timely and professional resolutions.
• Facilitate job change memorandums and notifications, ensuring compliance and accurate documentation.
• Support onboarding processes and maintain comprehensive employee records.
• Assist in developing standardized processes and documentation to enhance organizational efficiency.
• Generate reports and analyze HR data to provide actionable insights for leadership.
• Coordinate cross-departmental projects, ensuring timely progress and proactive risk management.
• Monitor procurement requests and contract statuses to align with organizational needs.

Job Requirements

• Bachelor’s degree in Human Resources or a related field preferred.
• Minimum of 3 years of experience in administrative roles within professional environments.
• Proficiency in MS Office Suite, Applicant Tracking Systems, and Human Capital Management systems.
• Exceptional organizational skills with the ability to manage multiple tasks and deadlines effectively.
• Strong communication and interpersonal skills for collaboration and relationship building.
• Experience handling confidential materials with discretion and professionalism.
• Ability to analyze data and generate actionable insights for strategic planning.
• Knowledge of employment laws and industry trends to support HR initiatives.