Administrative Assistant

Overview

• Support daily administrative operations in a hybrid work environment for a dynamic financial organization.
• Manage phone communications, ensuring efficient handling of inquiries and messages.
• Coordinate calendars, scheduling meetings and appointments to optimize workflow.
• Prepare and process expense reports with accuracy and compliance.
• Log calls for compliance purposes, maintaining detailed and organized records.
• Collaborate with team members to ensure smooth administrative processes.
• Contribute to a professional and efficient office environment.
• Opportunity to work in a fast-paced and engaging industry setting.

Key Responsibilities & Duties

• Answer and manage phone calls, directing inquiries to appropriate personnel.
• Organize and maintain schedules, ensuring timely coordination of meetings.
• Prepare and submit expense reports, adhering to organizational guidelines.
• Log and document call details for compliance and record-keeping purposes.
• Assist in administrative tasks to support team efficiency and productivity.
• Collaborate with colleagues to ensure seamless office operations.
• Maintain confidentiality and professionalism in all interactions.
• Adapt to a hybrid work schedule, balancing in-office and remote responsibilities.

Job Requirements

• Minimum of 1 year administrative experience; 2 years preferred.
• Associate of Arts (AA) degree or equivalent educational background.
• Proficiency in managing phone systems, scheduling, and expense reporting.
• Strong organizational and multitasking abilities in a dynamic environment.
• Attention to detail and commitment to compliance standards.
• Ability to work effectively in a hybrid work arrangement.
• Excellent communication and interpersonal skills.
• Proactive and adaptable approach to administrative challenges.