Assistant Property Manager

Overview

• Assist in managing daily operations of residential and commercial properties, ensuring tenant satisfaction and property maintenance.
• Coordinate tenant move-ins and move-outs, handling utility transfers and lease documentation.
• Maintain contractor schedules and oversee repair and maintenance tasks.
• Collaborate with the property management team to streamline administrative processes.
• Ensure compliance with property management policies and procedures.
• Provide administrative support, including record-keeping and documentation management.
• Handle tenant inquiries and resolve issues promptly and professionally.
• Monitor property expenses and assist in budget preparation.
• Contribute to maintaining high standards of property presentation and upkeep.

Key Responsibilities & Duties

• Coordinate tenant move-outs and move-ins, ensuring smooth transitions and utility management.
• Maintain and update contractor schedules and charts using Excel.
• Dispatch contractors for repairs and maintenance tasks, ensuring timely completion.
• Provide administrative support to the property management team, including documentation and record-keeping.
• Handle tenant inquiries and resolve issues effectively and professionally.
• Collaborate with team members to ensure compliance with property management policies.
• Monitor and report property expenses, assisting in budget preparation.
• Ensure properties are well-maintained and meet high standards of presentation.
• Support the team in executing various administrative and operational tasks.

Job Requirements

• Associate of Arts (AA) degree or equivalent experience in property management or administration.
• Minimum of 5 years of experience in property management or related field.
• Proficiency in Microsoft Excel and other administrative tools.
• Strong organizational skills and attention to detail.
• Ability to handle multiple tasks and adapt to a fast-paced environment.
• Excellent communication and interpersonal skills.
• Thick skin and ability to work under micro-management conditions.
• Experience in tenant relations and contractor coordination preferred.
• Knowledge of property management policies and procedures is a plus.