Accounts Payable Specialist

Overview

• Manage payroll processing for the client, ensuring accuracy, timeliness, and compliance with regulations and policies.
• Oversee payroll system integrity, security, and confidentiality, maintaining accurate employee records.
• Administer payroll deductions, benefits, and contributions, including garnishments and 401(k) plans.
• Collaborate with external auditors and regulatory agencies to ensure compliance and accurate reporting.
• Support Human Resources and Finance teams in resolving payroll-related issues and operational needs.
• Maintain organized payroll records and filing systems to ensure efficiency and compliance.
• Provide leadership and guidance to payroll department personnel, conducting performance reviews and development plans.
• Communicate proactively with management regarding payroll updates, issues, and process improvements.
• Perform additional duties as assigned to support business needs during staffing changes or emergencies.

Key Responsibilities & Duties

• Process payroll accurately and timely, adhering to applicable laws and company policies.
• Reconcile employee hours and earnings, reviewing reports for accuracy before submission.
• Administer payroll-related deductions, benefits, and contributions, ensuring compliance with regulations.
• Prepare and post payroll journal entries, allocating expenses to general ledger accounts.
• Maintain time and attendance systems, conducting audits and managing accruals.
• Collaborate with external auditors and regulatory agencies, supporting audits and compliance efforts.
• Provide leadership to payroll staff, conducting performance reviews and recommending compensation adjustments.
• Resolve payroll-related issues in collaboration with Human Resources and Accounting teams.
• Ensure enforcement of company policies and guidelines to minimize legal and compliance risks.

Job Requirements

• Bachelor of Arts (BA) degree required, with a focus on payroll or related fields preferred.
• Minimum of 5 years of payroll experience.
• Proficiency in ADP Workforce Now and Microsoft Excel and Word.
• Experience in 401(k) plan and benefits administration is highly desirable.
• Strong leadership skills with the ability to delegate, motivate, and develop staff effectively.
• Exceptional organizational skills and attention to detail, managing multiple priorities effectively.
• High level of integrity and ability to handle confidential information responsibly.
• Strong mathematical and analytical skills, proficient in payroll systems and office technology.
• Excellent verbal and written communication skills for effective collaboration and reporting.