Portfolio Administration – Reconciliation

Overview

• Support portfolio administration by ensuring accurate reconciliation of financial records and transactions for fixed income securities and bank debt.
• Collaborate with custodian banks to resolve discrepancies and maintain precise portfolio data integrity.
• Engage in monthly reporting and market value reconciliation for internal and external stakeholders.
• Participate in process optimization initiatives to enhance portfolio management systems and workflows.
• Utilize advanced systems such as Advent Geneva, Electra Reconciliation, and IVP Security Master for operational tasks.
• Monitor and book flows for separately managed accounts (SMAs) and mutual funds with precision.
• Ensure timely booking of fees and income transactions to maintain portfolio accuracy and compliance.
• Collaborate with cross-functional teams to streamline reconciliation processes and address time-sensitive tasks.

Key Responsibilities & Duties

• Perform cash and position reconciliation between internal records and custodian banks to ensure data accuracy.
• Resolve discrepancies by coordinating with internal teams and external custodian banks effectively.
• Monitor and accurately book financial flows for SMAs and mutual funds.
• Utilize Advent Geneva for booking fees and income transactions promptly and accurately.
• Prepare comprehensive monthly reports, including market value reconciliation, for stakeholders.
• Engage in ad hoc projects aimed at improving reconciliation and reporting processes.
• Leverage systems like Electra Reconciliation and IVP Security Master to enhance operational efficiency.
• Apply analytical and problem-solving skills to address portfolio administration challenges effectively.

Job Requirements

• Bachelor’s degree in a relevant field is required, preferably in finance or related disciplines.
• 1+ years of experience in financial services, with a focus on reconciliation and fixed income securities.
• Proficiency in systems such as Advent Geneva, Electra Reconciliation, and IVP Security Master is preferred.
• Strong analytical and problem-solving skills for addressing portfolio discrepancies effectively.
• Ability to prioritize tasks and manage time-sensitive requests efficiently.
• Exceptional decision-making capabilities to support operational and reconciliation tasks.
• Knowledge of fixed income securities and bank debt is advantageous.
• Excellent communication skills for collaboration with internal teams and external stakeholders.