Legal Secretary

Overview

• Provide high-level administrative support to legal professionals in a dynamic and fast-paced law firm environment.
• Coordinate office workflows and procedures to ensure efficiency and adherence to firm policies.
• Assist in preparing, formatting, and proofreading legal documents for transactional and litigation matters.
• Manage client onboarding processes, including conducting conflict checks and assigning billing details.
• Support multiple attorneys by organizing clerical functions to meet administrative and client needs.
• Coordinate travel arrangements and process expense reports efficiently for legal professionals.
• Maintain accurate and organized client files and records using advanced document management systems.
• Schedule and organize meetings, conferences, and appointments using firm-specific software tools.
• Foster a safe and organized work environment while upholding firm standards and practices.

Key Responsibilities & Duties

• Prepare, format, and finalize legal documents, correspondence, and memoranda with precision and attention to detail.
• Collaborate effectively with peers and support staff to achieve firm and client objectives.
• Manage attorney time entries, ensuring compliance with client billing requirements and accuracy.
• Coordinate travel arrangements and process related expenses for legal professionals promptly.
• Proofread legal documents to ensure grammatical and syntactical accuracy and consistency.
• Handle incoming and outgoing communications, including mail and telephone calls professionally.
• Schedule and coordinate meetings, conferences, and appointments using specialized tools.
• Maintain client information and calendars using firm-approved software and procedures.
• Support client billing processes in collaboration with billing services to ensure accuracy.

Job Requirements

• High school diploma or GED required; additional certifications in legal administration are advantageous.
• Minimum of 5 years of relevant experience in legal administrative support roles.
• Proficiency in Microsoft Office Suite, NetDocs, Adobe Pro, and other legal-specific software.
• Ability to type accurately at a minimum speed of 60 words per minute.
• Strong knowledge of legal terminology, document formats, and administrative procedures.
• Experience in coordinating travel arrangements and managing expense reports effectively.
• Excellent organizational and multitasking skills to manage multiple assignments simultaneously.
• Ability to maintain confidentiality and demonstrate professionalism in all interactions.
• Familiarity with document management systems and client billing processes is essential.