Executive Assistant

Overview

• Provide high-level administrative support to senior executives in a dynamic and fast-paced environment.
• Manage complex schedules, travel arrangements, and communication to ensure seamless operations.
• Collaborate with household staff to enhance family office efficiency and organization.
• Utilize advanced Microsoft Office tools for documentation, reporting, and correspondence.
• Maintain confidentiality and professionalism while handling sensitive information and tasks.
• Work in a hybrid setting, balancing onsite and remote responsibilities effectively.
• Support decision-making processes by anticipating needs and providing proactive solutions.
• Contribute to a collaborative and high-performing team environment.

Key Responsibilities & Duties

• Coordinate and manage executive schedules, meetings, and travel arrangements with precision.
• Prepare and edit correspondence, reports, and presentations with attention to detail.
• Handle confidential information with discretion and professionalism.
• Collaborate with household staff to ensure smooth family office operations.
• Anticipate executive needs and proactively address them to enhance productivity.
• Utilize advanced Microsoft Office tools for efficient task management and communication.
• Support the team in a hybrid work setting, balancing onsite and remote tasks.
• Maintain composure under pressure, ensuring seamless operations and decision-making support.

Job Requirements

• Bachelor’s degree required, preferably in a relevant field.
• Minimum of 5 years’ experience supporting senior executives, ideally in a fast-paced environment.
• Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word).
• Experience with modern productivity tools; familiarity with Bloomberg is a plus.
• Exceptional organizational, time management, and prioritization skills.
• Strong written and verbal communication abilities.
• Valid driver’s license required for occasional travel needs.
• Ability to maintain confidentiality and professionalism in all tasks.