Administrative Assistant

Overview

• Provide essential administrative support in a professional environment, ensuring seamless operations and efficient task management.
• Manage reception duties, including phone handling, visitor greetings, and conference room scheduling.
• Coordinate mail processes, including preparation, sorting, distribution, and handling courier deliveries.
• Maintain supply and copy rooms, ensuring adequate inventory and organized spaces for optimal functionality.
• Oversee breakroom supplies and cleanliness, fostering a welcoming and comfortable workspace.
• Handle confidential client information and deliverables with utmost discretion and professionalism.
• Collaborate on office relocation projects and other administrative initiatives as required.
• Support various administrative functions, contributing to the organization's efficiency and success.

Key Responsibilities & Duties

• Answer and direct phone calls, greet visitors, and manage conference room schedules effectively.
• Prepare, sort, and distribute incoming and outgoing mail, including courier services.
• Order and organize office supplies, ensuring supply room functionality and inventory levels.
• Maintain breakroom supplies and cleanliness, fostering a positive and productive environment.
• Handle sensitive client information and deliverables with confidentiality and accuracy.
• Assist with office relocation planning and execution, collaborating with relevant teams.
• Provide administrative support to various departments, ensuring seamless operations.
• Maintain a professional demeanor while interacting with management and external clients.

Job Requirements

• High School Diploma or GED required; Bachelor’s degree preferred.
• Minimum of three years of administrative experience, preferably in a professional services firm.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Exceptional written and oral communication skills with strong attention to detail.
• Strong organizational skills and ability to manage multiple tasks efficiently.
• Ability to handle confidential information with discretion and professionalism.
• Excellent customer service skills and ability to interact with all levels of management.
• Team-oriented mindset with a willingness to assist as needed.