Junior Finance Coordinator

Overview

• Support the Finance Department by ensuring accurate rate administration and maintaining master data integrity for operational efficiency.
• Assist with new business intake processes, ensuring proper financial setup and adherence to organizational policies.
• Contribute to analytical initiatives impacting billing, collections, and revenue operations through detailed reporting and analysis.
• Participate in special projects and process improvement efforts to enhance departmental performance.
• Collaborate with partners, billing staff, and administrative teams to maintain seamless operational workflows.
• Provide analytical support for annual rate review processes and client discount structures.
• Ensure the accuracy and integrity of master file data through regular audits and updates.
• Maintain confidentiality and professionalism when handling sensitive financial information.

Key Responsibilities & Duties

• Enter, update, and maintain client discount structures and rates with supporting documentation in financial systems.
• Assist with opening and closing matters to ensure accurate rate configuration and compliance.
• Review new business intake memos for financial accuracy and coordinate with relevant stakeholders.
• Manage pro bono requests and ensure timely follow-up on missing time entries.
• Conduct audits of financial systems to ensure data consistency and accuracy.
• Support departmental research, analysis, and reporting related to billing and collections.
• Contribute to operational enhancements and process improvement initiatives within the department.
• Perform additional duties as assigned to support departmental objectives and goals.

Job Requirements

• Associate’s degree or equivalent required; coursework in Accounting, Finance, or Business preferred.
• Proficiency in Microsoft Excel, including pivot tables and advanced functions like VLOOKUP.
• Experience with Microsoft Word and strong analytical and problem-solving skills.
• Excellent written and verbal communication skills for professional interactions and presentations.
• Strong organizational, multitasking, and time management abilities to meet deadlines effectively.
• Detail-oriented and reliable, with the ability to handle sensitive information confidentially.
• Entry-level to one year of relevant experience preferred, particularly in finance or billing roles.
• Hybrid work arrangement offering flexibility and collaboration opportunities.