Workplace Coordinator

Overview

• Coordinate day-to-day operations and community engagement for the Richmond office.
• Provide administrative support to senior leadership and multiple departments.
• Ensure a seamless workplace experience for internal and external clients.
• Organize travel arrangements and event planning for office activities.
• Manage office supplies, invoicing, and vendor relations effectively.
• Maintain office security and property management liaison responsibilities.
• Communicate internal messaging and coordinate meetings and conferences.
• Handle multiple projects and maintain accurate documentation systems.

Key Responsibilities & Duties

• Provide operational and logistical support to ensure smooth office functioning.
• Act as the first point of contact for internal and external parties.
• Organize travel arrangements and prepare detailed itineraries.
• Plan and coordinate office events, meetings, and volunteer initiatives.
• Manage inventory, track orders, and ensure workspace organization.
• Oversee vendor relations and handle invoicing and expense management.
• Ensure office security and manage access control procedures.
• Communicate operational updates and support conference room coordination.
• Maintain accurate documentation and filing systems for office operations.

Job Requirements

• Bachelor of Arts degree required, with a focus on organizational skills.
• Minimum of 3 years of experience in office management or coordination.
• Proficiency in Microsoft Office applications; Google Suite is a plus.
• Experience with platforms like Workday, Salesforce, Coupa, and Egencia.
• Exceptional organizational and multitasking skills under deadlines.
• Strong written and verbal communication abilities.
• Ability to work occasional early mornings, evenings, or weekends.
• Alignment with standards of excellence: ethical, adaptable, team-oriented.