Accounts Payable Associate

Overview

• Serve as a key team member in the Accounts Payable department, ensuring accurate financial processing and compliance with organizational standards.
• Collaborate within a four-person accounting team to maintain operational excellence and support organizational goals.
• Perform hybrid work arrangement with four days onsite and one day remote after training period.
• Contribute to month-end and year-end closings, assisting with accrual schedules and journal entries.
• Ensure compliance with company travel programs and purchasing guidelines.
• Support special projects and initiatives as assigned by the Accounts Payable Supervisor.
• Maintain superior attention to detail and organizational skills to uphold financial accuracy.
• Utilize relevant software tools, including Excel and Dynamics, for efficient task execution.

Key Responsibilities & Duties

• Process vendor invoices and manage FTP payment files to banks, ensuring timely and accurate transactions.
• Prepare year-end 1099 and 1096 forms in compliance with legal requirements.
• Compile, audit, and review credit card reports for documentation accuracy and compliance.
• Administer company purchasing programs and monitor travel program adherence.
• Assist in preparing journal entries and accrual schedules for monthly and quarterly closings.
• Support special projects and initiatives, contributing to team and organizational goals.
• Perform filing, photocopying, and other administrative tasks to maintain organized records.
• Collaborate with team members to ensure adherence to accounting best practices and standards.

Job Requirements

• Bachelor of Arts (BA) degree in Accounting or related field required.
• Minimum of 1 year of experience in general accounting; 3 years preferred.
• Proficiency in accounting software, including Excel and Dynamics.
• Strong organizational skills and attention to detail to ensure financial accuracy.
• Knowledge of accounts payable processes and best practices.
• Ability to manage multiple tasks and meet deadlines in a hybrid work environment.
• Excellent written and oral communication skills for effective collaboration.
• Commitment to teamwork and a positive attitude to support departmental goals.