Executive Assistant

Overview

• Provide high-level administrative support to senior executives in a regulated corporate environment.
• Manage executive schedules, coordinate meetings, and handle confidential communications.
• Prepare reports, presentations, and correspondence on behalf of executives.
• Assist with board meeting preparations and regulatory compliance documentation.
• Organize company events, investor meetings, and leadership conferences.
• Maintain confidential records, contracts, and corporate documentation.
• Serve as a key contact for external partners, shareholders, and regulatory agencies.
• Support investor relations activities, including earnings calls and financial disclosures.

Key Responsibilities & Duties

• Manage complex executive calendars, scheduling meetings, appointments, and travel arrangements.
• Prepare and distribute materials for board meetings and investor relations.
• Take meeting minutes and track action items for follow-up.
• Coordinate executive travel logistics, including expense reporting and reimbursements.
• Organize company events and internal leadership conferences.
• Draft internal communications and press releases related to corporate announcements.
• Ensure compliance with SEC regulations and corporate governance policies.
• Facilitate communication between executives, board members, shareholders, and internal teams.

Job Requirements

• Associate's degree in Business Administration, Communications, or a related field preferred.
• Minimum 3 years of experience in executive administrative support.
• Proficiency in Microsoft Office Suite and administrative tools.
• Strong understanding of financial reporting and regulatory compliance.
• Exceptional written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Experience supporting C-suite executives or Board of Directors preferred.
• Knowledge of investor relations and corporate governance policies.