Fund Administration Analyst

Overview

• Contribute to a dynamic financial services firm, specializing in fund administration and investor services operations.
• Collaborate with internal teams and external stakeholders to ensure seamless investor servicing and operational efficiency.
• Engage in compliance documentation, onboarding processes, and data management to enhance service delivery standards.
• Utilize advanced CRM systems and proprietary tools for accurate data reporting and analysis.
• Maintain confidentiality while managing sensitive investor information and communications.
• Participate in a collaborative and innovative work environment that fosters professional growth.
• Work on-site to build strong team dynamics and contribute to organizational success.

Key Responsibilities & Duties

• Ensure accurate integration of capital activity transaction files into internal systems on a daily and monthly basis.
• Coordinate communication between internal teams and fund administrators regarding investor workflows and reporting.
• Respond to investor, advisor, and consultant inquiries with professionalism and precision.
• Assist in investor onboarding processes and compliance documentation reviews, ensuring regulatory adherence.
• Support platform partner onboarding and complete firm-level and fund-level questionnaires.
• Utilize CRM systems and Microsoft Office tools for data entry, analysis, and reporting tasks.
• Maintain discretion and confidentiality in handling sensitive data and communications.
• Contribute to process improvement initiatives to enhance operational efficiency and service quality.

Job Requirements

• Bachelor's degree required, preferably in finance, business, or a related field.
• 3–5 years of experience in fund administration or investor relations within the financial sector.
• Proficiency in CRM systems and Microsoft Office suite, especially Excel.
• Strong analytical skills to interpret and manage complex data effectively.
• Excellent communication skills, both verbal and written, with attention to detail.
• Ability to manage operational workflows and maintain confidentiality standards.
• Team-oriented mindset with organizational skills and a solutions-driven approach.
• Familiarity with fund-level questionnaires and regulatory compliance processes is advantageous.