Step into a pivotal role supporting a high-performing team in investor relations. Enhance operational efficiency and contribute to strategic goals through proactive administrative management. Develop expertise in business development while collaborating in a dynamic, hybrid environment.
Executive Assistant
in Marketing & Sales PermanentJob Detail
Job Description
Overview
- Serve as an Executive Assistant supporting the Business Development and Investor Relations team, ensuring seamless operational and administrative functions.
- Coordinate complex calendars, meetings, and travel arrangements for a dynamic team, optimizing efficiency and productivity.
- Act as a key liaison for professional and logistical needs, fostering effective stakeholder relationships.
- Contribute to planning and executing investor events, meetings, and team activities, ensuring flawless execution.
- Enhance team operations through proactive organization, problem-solving, and continuous improvement initiatives.
- Maintain professionalism, discretion, and composure in all interactions, representing the team effectively.
- Support strategic goals by delivering exceptional administrative management and operational support.
Key Responsibilities & Duties
- Manage internal and external meetings, including scheduling, agenda creation, and conference room coordination.
- Oversee comprehensive travel planning, ensuring adherence to preferences and cost containment policies.
- Prepare and process expense reports with accuracy and timely submission.
- Assist in planning and executing investor events, AGMs, and other team-related activities.
- Record minutes of meetings and provide thorough documentation as needed.
- Optimize team operations through proactive problem-solving and organizational enhancements.
- Utilize Salesforce and other tools to manage data and prepare meeting notes effectively.
- Provide responsive support to dynamic priorities in a hybrid work environment.
Job Requirements
- Associate of Arts degree required; Bachelor’s degree preferred.
- Minimum of 5 years of administrative experience in a fast-paced corporate environment.
- Proficiency in MS Office, Google Suite, and Salesforce; familiarity with AI applications is a plus.
- Exceptional organizational, prioritization, and attention-to-detail skills.
- Strong oral and written communication abilities with high professionalism and discretion.
- Ability to manage complex calendars, travel arrangements, and stakeholder relationships.
- Responsive and adaptable to dynamic priorities in a hybrid work environment.
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