Executive Assistant

Overview

• Provide administrative support to the CEO, ensuring seamless daily operations and high-level confidentiality.
• Assist with computer and phone functions, including setting up remote meetings and managing correspondence.
• Handle scheduling, calendar management, and coordination of meetings and travel arrangements.
• Draft and edit professional-quality reports, presentations, and correspondence.
• Maintain records, compile data, and prepare statistical materials as needed.
• Support other executive team members with administrative tasks as required.
• Ensure a positive and efficient office environment while maintaining discretion with sensitive information.
• Comfortable working in an environment with service animals, ensuring inclusivity and professionalism.
• Position is onsite with potential for hybrid work arrangements in the future.

Key Responsibilities & Duties

• Perform a wide range of confidential administrative and secretarial duties for the CEO and executive team.
• Draft and edit correspondence, reports, and meeting minutes with attention to detail.
• Coordinate and schedule appointments, meetings, and travel arrangements.
• Prepare agendas, notices, and schedules for meetings and conferences.
• Compile and analyze data for inclusion in reports and presentations.
• Maintain office supplies and department equipment, ensuring operational efficiency.
• Handle receptionist duties and provide information to stakeholders as needed.
• Ensure security and confidentiality of sensitive information and documents.
• Establish and maintain positive relationships with clients, staff, and relevant parties.

Job Requirements

• Bachelor’s degree or equivalent experience preferred; entry-level candidates with relevant skills encouraged to apply.
• Minimum of 1 year of administrative experience; 2 years preferred.
• Proficiency in Microsoft Office applications and remote meeting platforms.
• Strong organizational and time-management skills with the ability to multitask effectively.
• Excellent communication and interpersonal skills, ensuring professionalism in all interactions.
• High level of integrity, reliability, and discretion in handling confidential information.
• Comfortable working onsite and with potential hybrid arrangements in the future.
• Ability to work independently, take initiative, and proactively solve problems.
• Experience in taking board meeting minutes is a plus but not required.