Executive Assistant

Overview

• Provide executive-level administrative support to senior leaders within the product development team.
• Coordinate complex schedules, meetings, and travel arrangements with precision and efficiency.
• Act as a strategic gatekeeper to optimize priorities and enhance operational workflow.
• Collaborate across teams to ensure seamless execution of events and initiatives.
• Manage client-facing communications, ensuring professionalism and brand alignment.
• Support logistical planning for conferences, meetings, and events.
• Utilize G-suite tools to streamline administrative tasks and enhance productivity.
• Adapt to dynamic priorities and maintain discretion in handling sensitive information.

Key Responsibilities & Duties

• Manage multiple executives' calendars, scheduling meetings and optimizing time allocation.
• Coordinate logistics for conferences, events, and client meetings, including travel arrangements.
• Draft and refine external communications to uphold organizational standards.
• Handle expense reporting, vendor management, and administrative processes.
• Collaborate with cross-functional teams to support strategic initiatives and events.
• Anticipate needs and proactively address gaps to ensure operational efficiency.
• Maintain discretion and professionalism in all interactions and communications.
• Support high-volume scheduling and travel coordination for senior leaders.

Job Requirements

• Bachelor of Arts (BA) degree required.
• Minimum 3 years of administrative experience; 5 years preferred.
• Proficiency in G-suite tools and productivity software such as Slack and Coupa.
• Experience coordinating travel, scheduling, and event logistics.
• Strong written and verbal communication skills with attention to detail.
• Ability to thrive in fast-paced, confidential environments with high emotional intelligence.
• Experience with sales tools like Salesforce or HubSpot is advantageous.
• Proven ability to manage client-facing logistics and high-end event coordination.