Project Assistant

Overview

• Serve as a Project Assistant on a contract basis, supporting diverse infrastructure and facilities projects for a dynamic organization.
• Collaborate with stakeholders to align projects with organizational goals and operational needs.
• Assist in managing project phases, including planning, budgeting, and implementation, ensuring seamless execution.
• Contribute to the successful completion of projects within budget, schedule, and quality expectations.
• Support procurement processes, including RFQs, RFPs, and contract awards, ensuring compliance and efficiency.
• Maintain strong relationships with consultants, contractors, and vendors to ensure project success.
• Temporary hybrid role requiring three days in-office per week for three months, with potential for extension.
• Opportunity to work on impactful projects and enhance your expertise in facilities management.

Key Responsibilities & Duties

• Collaborate with stakeholders to develop project plans aligning with programmatic and operational needs.
• Assist in defining project scope, identifying design solutions, and developing construction documents.
• Coordinate with architects, consultants, and contractors to review schedules and cost estimates.
• Monitor project progress, addressing schedule and budget variances proactively.
• Support procurement processes, including bid evaluations and contract awards.
• Participate in the development of scopes of work, cost estimates, and schedules for projects.
• Oversee General Contractors and Construction Managers to ensure timely project execution.
• Compile research findings into concise reports and presentations for stakeholders.

Job Requirements

• Bachelor's degree in Architecture, Engineering, Construction Management, or Facilities Management required.
• Minimum of 3 years relevant work experience; 4 years preferred.
• Proficiency in AutoCAD, Microsoft Office Suite, and project scheduling software.
• Understanding of construction processes, building systems, and design practices.
• Knowledge of mechanical, electrical, and plumbing systems preferred.
• Experience in historical building renovation or preservation is advantageous.
• Strong organizational, planning, and time-management abilities.
• Effective communication skills to convey technical information clearly.