Healthcare Administrator

Overview

• Support administrative and business tasks for the department, ensuring efficient operations and adherence to organizational standards.
• Hybrid work model offering flexibility with 2-3 days remote work weekly.
• Engage in clerical duties including mail handling, inventory management, and filing systems maintenance.
• Prepare monthly service summaries, statistical reports, and confidential documentation.
• Coordinate client transportation to social programs and events as needed.
• Adhere to mandatory training requirements including IT security, compliance, and regulatory standards.
• Provide excellent customer service and maintain professional communication with clients and staff.
• Utilize problem-solving skills to manage multiple tasks effectively and exercise sound judgment.

Key Responsibilities & Duties

• Answer and screen telephone calls, providing information and routing to appropriate staff.
• Handle incoming and outgoing mail, ensuring proper delivery and routing.
• Maintain inventory and order office supplies, coordinating with Facilities Management.
• Assist in preparing monthly service summaries and statistical reports.
• Greet visitors, ascertain their needs, and direct them to appropriate staff members.
• Support data entry in electronic client record-keeping systems.
• Prepare confidential reports, correspondence, and other materials for department directors.
• Coordinate client transportation to social programs and events.
• Adhere to organizational policies regarding absenteeism and appearance.

Job Requirements

• Associate’s degree or two years of college or technical school required.
• Two years of administrative assistant experience or equivalent combination of education and experience.
• Fluency in Russian and English is mandatory.
• Proficiency in Microsoft Word, Excel, and PowerPoint is essential.
• Strong problem-solving abilities and sound judgment while multitasking.
• Excellent verbal and written communication skills.
• Experience working with seniors is preferred.
• Commitment to completing mandatory annual training requirements.
• Strong organizational and customer service skills.