Legal Billing Coordinator

Overview

• Work as a Legal Billing Coordinator in a dynamic law firm environment.
• Collaborate with the finance team to ensure accurate and timely billing processes.
• Utilize advanced billing software, including Aderant Expert, for invoice preparation.
• Engage with attorneys and staff to address billing inquiries and requirements.
• Handle electronic billing through third-party programs like CounselLink and Legal Tracker.
• Participate in monthly closings and reporting to support financial operations.
• Contribute to special projects and ad-hoc financial tasks as needed.
• Work onsite in a professional and collaborative office setting.

Key Responsibilities & Duties

• Prepare and edit complex client billing from pre-bills to final invoices.
• Manage electronic billing through various third-party platforms.
• Create and update client, matter, and timekeeper records in billing systems.
• Process time and cost charges accurately and efficiently.
• Provide financial data and reports to partners, clients, and the finance department.
• Respond to inquiries from attorneys and staff regarding billing matters.
• Assist with monthly closings and financial reporting tasks.
• Support special projects and additional duties as assigned.

Job Requirements

• Bachelor’s degree preferred or equivalent work experience in a related field.
• Minimum of 5 years of legal billing experience in a law firm setting.
• Proficiency in Aderant Expert Time; familiarity with Chrome River and ADP preferred.
• Strong attention to detail and ability to meet strict deadlines.
• Excellent verbal and written communication skills.
• Ability to handle high volumes of billing and work under pressure.
• Flexibility to adapt to varied hours, including weekends or evenings if needed.
• Proficiency in MS Office applications, including Outlook, Word, and Excel.