Senior Administrative Assistant

Overview

• Provide high-level administrative support in a fast-paced professional environment, ensuring seamless operations and effective coordination.
• Manage complex calendars, schedule meetings, and resolve conflicts with precision and efficiency.
• Coordinate domestic and international travel arrangements, including transportation and accommodations.
• Process expense reports accurately using advanced software tools like Concur.
• Build and maintain strong relationships with internal teams, external partners, and vendors.
• Handle sensitive information with discretion, ensuring confidentiality and professionalism.
• Contribute to special projects and ad hoc tasks, showcasing adaptability and initiative.
• Utilize advanced proficiency in Microsoft Office Suite to enhance operational efficiency.

Key Responsibilities & Duties

• Provide administrative support to executives, ensuring smooth daily operations and effective task management.
• Coordinate schedules, arrange meetings, and proactively manage calendar conflicts.
• Organize travel plans, including flights, accommodations, and itineraries for executives.
• Prepare and process expense reports with accuracy and compliance.
• Foster positive relationships with stakeholders, ensuring effective communication and collaboration.
• Ensure workspace planning and reception coverage during team member absences.
• Maintain confidentiality and professionalism when handling sensitive information.
• Support special projects and contribute to organizational initiatives as needed.

Job Requirements

• Bachelor’s degree preferred, ideally in a related field such as business or administration.
• Minimum of 5 years of administrative experience in corporate or professional settings.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience with expense management systems like Concur is highly desirable.
• Strong organizational, time-management, and problem-solving skills.
• Excellent written and verbal communication abilities.
• Ability to adapt to changing priorities and work under tight deadlines.
• Professional demeanor and ability to maintain discretion in all interactions.