Legal Billing Coordinator

Overview

• Coordinate billing processes for multiple international offices, ensuring accuracy and compliance with firm guidelines.
• Prepare and distribute pre-bills, review and edit based on attorney requests.
• Submit bills to clients, including handling complex billing scenarios and e-billing submissions.
• Troubleshoot and resolve e-billing issues, ensuring client guidelines are met.
• Maintain and update billing data in internal and external systems.
• Collaborate with the Director of Finance on special projects and other assigned duties.
• Opportunity to work remotely with occasional office visits if preferred.

Key Responsibilities & Duties

• Compile, analyze, and process attorney bills for clients monthly.
• Prepare complex bills, including discounts, split party billing, and electronic submissions.
• Review supporting documentation for billing accuracy and compliance.
• Handle high volumes of e-billing submissions, adhering to client and firm protocols.
• Resolve rejected e-bills and troubleshoot billing issues efficiently.
• Maintain and update client data in billing systems and external applications.
• Assist with special projects and perform duties assigned by the Director of Finance.

Job Requirements

• Minimum of 3-5 years of legal e-billing experience required.
• Experience with multi-currency billing and LEDES billing formats.
• Advanced proficiency in MS Excel and familiarity with Word.
• High proficiency with Aderant billing software is a plus.
• Strong analytical skills and attention to detail, including basic math abilities.
• Excellent communication skills, both written and verbal.
• Ability to prioritize, plan, and multitask effectively under pressure.
• High School Diploma or GED required.