Administrative Receptionist

Overview

• Serve as the first point of contact for visitors, clients, and vendors, ensuring a professional and welcoming environment.
• Provide administrative support to attorneys, management, and departments, adhering to established policies and procedures.
• Manage conference room bookings and visitor requests, ensuring seamless coordination and scheduling.
• Maintain confidentiality of client and firm matters while interacting with attorneys, staff, and clients.
• Perform receptionist duties, including handling calls, deliveries, and inquiries professionally and efficiently.
• Ensure a clean and organized reception area, reflecting the firm's professional standards.
• Support the Facilities & Operations Department with administrative tasks and operational needs.
• Contribute to a positive office atmosphere, representing the firm with a friendly and professional demeanor.

Key Responsibilities & Duties

• Handle incoming calls, direct them appropriately, and provide accurate information to callers.
• Greet visitors, clients, and vendors, ensuring a professional and welcoming experience.
• Coordinate conference room bookings and visitor requests, ensuring smooth operations.
• Provide administrative assistance to attorneys and management, including document preparation and scheduling.
• Maintain confidentiality and professionalism in all interactions with clients and staff.
• Ensure the reception area is clean, organized, and reflects the firm's standards.
• Assist with operational tasks within the Facilities & Operations Department as needed.
• Adapt to changing priorities and schedules, demonstrating flexibility and reliability.

Job Requirements

• High school diploma or GED equivalent required; additional certifications are advantageous.
• Minimum of 3 years of receptionist or administrative experience in a law firm or corporate environment.
• Proficiency in Microsoft Office Suite, including Excel, Outlook, and Word.
• Strong organizational and multitasking skills, with the ability to prioritize effectively.
• Professional demeanor, friendly personality, and excellent communication skills.
• Ability to maintain confidentiality and handle sensitive information responsibly.
• Flexibility to adapt to changing schedules and priorities as needed.
• Successful completion of a criminal background check is required.