Receptionist

Overview

• Serve as the welcoming presence for the organization, ensuring exceptional visitor and caller experiences.
• Coordinate reception area operations, maintaining a professional and organized environment.
• Support administrative tasks to enhance office functionality and guest satisfaction.
• Collaborate with vendors for catering and event preparation services.
• Ensure cleanliness and organization of reception and common areas.
• Provide proactive support for multi-office operations and coordination.
• Foster a collaborative and positive team environment in a dynamic workplace.

Key Responsibilities & Duties

• Greet and assist visitors, ensuring a professional and welcoming experience.
• Handle incoming calls, providing information and connecting callers as needed.
• Coordinate office supply orders and maintain stock levels for pantry and café items.
• Collaborate with vendors to ensure timely event and meeting preparations.
• Maintain reception and common areas to uphold a clean and professional appearance.
• Assist with administrative projects and time-sensitive tasks to support organizational goals.
• Provide occasional support during evenings and weekends as required.

Job Requirements

• Bachelor’s degree from an accredited institution is required.
• Minimum of 4 years of administrative or hospitality experience in a professional setting.
• Proficiency in Microsoft Office Suite, including Outlook, Word, and PowerPoint.
• Strong organizational skills and attention to detail, with effective task prioritization.
• Excellent interpersonal, communication, and problem-solving abilities.
• Ability to lift and move up to 20 pounds as required.
• Willingness to work on-site and commute to designated office locations.
• Demonstrated ability to work independently and collaboratively in a dynamic environment.